Civitas brings together everything your service club needs — members, meetings, service projects, dues, and community impact. Designed for civic leaders, not for IT specialists.
Excel for members, email for RSVPs, spreadsheets for dues tracking, shared drives for project reports… Your board wastes precious time on tasks that should be simple.
Modular features you can enable as needed, with vocabulary that fits club life.
Publish your weekly meetings, special events, and club activities. Manage attendance, speakers, and venue details. Automatic reminders.
Meetings ModuleComplete directory of your club, with roles, tenure, classifications. Committee assignments, attendance history. Optional photo directory.
Members ModuleCollect membership dues and special fund contributions online. Automatic receipts. Treasurer export.
Finance ModulePublish your club newsletter and announcements. Send by email to members with one click.
Communication ModuleCoordinate service projects, track volunteer hours, and generate impact reports. Time slots, sign-ups, confirmations.
Projects ModuleA club website with meeting times, projects, membership info, and contact form. No technical skills required.
Public SiteGenerate comprehensive reports for club leadership — service hours, membership growth, fundraising totals, and attendance trends. District-ready exports in one click.
Reports ModulePlan community service initiatives from conception to completion. Track goals, volunteers, hours, and impact metrics for district reporting.
Service ModuleFrom the club president to the newest member, Civitas fits how each person actually works.
"I need to see the big picture without chasing down reports"
Dashboard shows club health at a glance — attendance, dues, upcoming meetings, project impact
"Attendance records and meeting minutes consume my week"
Automatic attendance tracking, digital minutes distribution, member status updated in real time
"Coordinating volunteers and tracking hours is chaos"
Project sign-ups, hour logging, and impact reports — all in one place, district-ready
"I just want to know when meetings are and sign up for projects"
Simple mobile view with upcoming events, easy RSVP, and service hour tracking
Your members register online, from their phone. You see in real time who's attending, who's bringing guests, and meal counts.
"We used to spend every Monday calling members to confirm Tuesday attendance. Now they RSVP themselves and the sergeant-at-arms has accurate meal counts by Sunday night."
Collect dues by credit card or bank transfer. Civitas automatically tracks payments, sends reminders, and generates treasurer reports.
"Dues collection used to mean months of reminder emails and awkward conversations. Now 90% of members pay online within a week of the invoice. Our treasurer actually enjoys the job now."
A living directory of your club members, with their roles, classifications, tenure, and committee assignments. Each member matters.
"When a prospective member visits, I can pull up our roster and show them the diversity of our classifications — lawyers, teachers, business owners, retirees. It makes a powerful impression."
Coordinate service projects, sign up volunteers, and track hours. Generate impact reports for district and international reporting.
"District reporting used to take an entire weekend. Now I click 'Export' and have accurate service hour totals, project summaries, and volunteer counts in five minutes."
From weekly meetings to district conferences, here's what changes when everything works together.
The district governor's visit is in two weeks. The secretary needs to compile membership statistics, attendance percentages, service hours, and Foundation giving — all from different spreadsheets, some updated, some not. Last year's report had three errors that the district governor noticed.
Click 'District Report.' Civitas pulls real-time data: 47 members, 78% average attendance, 1,247 service hours, $12,400 to Foundation. Export as PDF or submit digitally.
Accurate report in five minutes. Zero errors. District governor impressed.
A prospective member has attended four meetings and wants to join. The membership chair needs to verify sponsor information, schedule the induction, coordinate with the president and secretary, update the roster, collect dues, and order supplies — all through separate emails and calls.
Start the 'New Member' workflow. System tracks sponsor, schedules induction, notifies president, collects dues online, orders badge, and updates all records automatically.
Seamless induction experience. New member feels welcomed. Zero administrative balls dropped.
The annual park cleanup needs 25 volunteers across three time slots. The service chair sends emails, gets responses by text, tracks sign-ups on paper, and day-of has 18 people show up but doesn't know who committed to which slot. Awkward.
Create the project with three time slots. Members sign up for specific shifts online. Automatic reminders sent 48 hours before. Check-in at the event logs actual attendance and hours.
Right number of volunteers at each shift. Accurate hour tracking. Happy service chair.
| Task | Before Civitas | With Civitas |
|---|---|---|
| Meeting attendance | Emails, texts, phone calls. Update spreadsheet. Hope the meal count is right. Chase no-shows. | Members RSVP online. Real-time attendance view. Accurate meal counts. Automatic follow-up. |
| Dues collection | Send invoices. Track checks. Log online payments separately. Reconcile monthly. Awkward reminders. | One-click invoices. Online payment. Automatic receipts. Real-time tracking. No awkward conversations. |
| Service hour reporting | Collect from committee chairs. Consolidate spreadsheets. Calculate totals. Hope nothing was missed. | Members log hours directly. Automatic totals. District-ready reports. One click export. |
| Speaker scheduling | Email chains. Calendar conflicts. Lost confirmations. Last-minute scrambles. | Speaker calendar with confirmations. Automatic reminders. Backup list maintained. No scrambles. |
| Membership status | Manual tracking. Attendance percentages calculated by hand. Members fall through cracks. | Automatic status updates. Attendance alerts. Leave of absence tracking. Nobody forgotten. |
| District reporting | Compile from five sources. Calculate manually. Triple-check everything. Submit late anyway. | One click export. Real-time accurate data. Submit on time with confidence. |
We built Civitas because your members' data has no place on Big Tech servers.
Your data never passes through Google, Amazon, Microsoft, or Facebook. Independent infrastructure, controlled by us.
Servers located in the European Union, subject to GDPR — the world's most protective legislation for personal data.
Data encrypted in transit (HTTPS) and at rest on our servers. Your information is protected at every step.
Full export at any time. If you leave, we delete everything. No lock-in, no traps, no resale.
Full access to all features, no credit card required. You test, you give us feedback.
We're building for service clubs, not Fortune 500 companies. Prices will remain adapted to your means.
No artificial limits during beta. We count on common sense usage — fair use.
We're a small team. We do our best, we respond quickly, but we don't promise 99.99% SLA.
Early adopters get remembered. Join now and lock in founder pricing when we launch — plus direct input on features we build next.
Terms may evolve at launch — we'll always notify you in advance.
Can't find what you're looking for? Write to us at hello@communify.site
Most clubs are operational in less than an hour. You create your organization, import your members from a CSV or Excel file, and you can publish your first meeting immediately. We guide you through every step if needed.
Civitas accepts imports from Excel, CSV, and Google Sheets for your member lists. For existing database systems like ClubRunner or DACdb, we offer assisted migration on request.
You configure your club's attendance requirements (e.g., 50% minimum). Civitas automatically calculates each member's percentage, tracks make-up meetings at other clubs, and flags members approaching probation. No more manual calculations.
Yes. Members can log hours from their phone after completing a project. The service chair reviews and approves submissions. Hours are automatically tallied for reporting. You can also bulk-enter hours for supervised projects.
Civitas supports all standard categories: Active, Senior Active, Honorary, Leave of Absence, and custom categories you define. Each category can have different dues amounts and attendance requirements.
Yes. Civitas generates service hour reports compatible with Rotary, Lions, and Kiwanis district reporting requirements. Members can log hours directly, or administrators can bulk-enter them.
Absolutely. Civitas is designed for all service and civic organizations: Rotary, Lions, Kiwanis, Optimist, Exchange, Soroptimist, and community civic groups. The vocabulary adapts to your organization.
All data is hosted in the European Union, with GDPR-compliant providers. Your club data is never resold or shared with third parties. You remain the owner of your data and can export it at any time.
Yes. The speaker calendar lets you schedule programs months ahead, track confirmations, store speaker contact info and topics, and automatically include program details in meeting reminders.
Civitas tracks make-up attendance at other clubs and inter-club events. Members can log visits, and hours count toward their attendance percentage. District conference attendance is tracked automatically.
Join the first service clubs on Civitas. Full access during beta, assisted migration, and your feedback shapes the product.
🔒 No credit card · GDPR · Data hosted in Europe